> ## Documentation Index
> Fetch the complete documentation index at: https://docs.postsig.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Roles

> User roles in PostSig — Admin, Manager, and Viewer.

PostSig has three roles. Each one determines a user's level of access to folders, contracts, and organizational settings.

## Overview

| Role        | Typical users                                               | Access level                                                                                                 |
| ----------- | ----------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------ |
| **Admin**   | Market Data Manager, Procurement Manager, Operations, Legal | Full control over folders, contracts, users, groups, and organization-wide settings. Can edit all contracts. |
| **Manager** | Team Lead, Executive (CFO/COO), Controller                  | Can upload and assign contracts. Limited administrative control.                                             |
| **Viewer**  | Stakeholder, Business User                                  | Read-only access. Can view and download contracts.                                                           |

For the precise per-feature breakdown, see [Permissions](/access/permissions).

## Admin

Admins have full administrative control over the organization's setup, users, and contracts.

**Capabilities**

* Create, edit, and delete folders and contracts
* Assign and reassign contracts to users and groups
* Edit contracts (edit fields, renew or archive)
* Configure organization-wide settings (fiscal year, omissions clauses, ICT providers)
* Manage all users and groups
* View, download, and export contract data

## Manager

Managers oversee day-to-day contract operations. They can upload, assign, and view contracts but have limited administrative control.

**Capabilities**

* Upload contracts and assign them to users or groups
* View, download, and export contract data

**Restrictions**

* Cannot manage users or groups
* Cannot share folders
* Cannot edit existing contracts
* Cannot update organization-wide settings

## Viewer

Viewers have access for visibility and reporting only.

**Capabilities**

* View contract details and folders shared with them
* Download contract PDFs and export CSVs

**Restrictions**

* Cannot upload contracts
* Cannot edit contracts
* Cannot assign contracts
* Cannot manage contracts, folders, users, or groups

## FAQ

<AccordionGroup>
  <Accordion title="Can a contract live in multiple folders?">
    No, a contract can only exist in one folder at a time.
  </Accordion>

  <Accordion title="When folders are created, who has access to that folder by default?">
    By default, only Admin users have access to newly created folders. Admins must explicitly share folders with other users or groups to grant them access.
  </Accordion>

  <Accordion title="Do managers have access to all contracts?">
    No, Managers only have access to:

    * Contracts that are specifically assigned to them
    * Contracts that they personally upload

    They do not have organization-wide access to all contracts like Admins do.
  </Accordion>
</AccordionGroup>